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UserGuide

Fire Adapted Park County · Board Resources

FAPCo Admin Dashboard User’s Guide

Posting Alerts, News & Announcements, and Events.

Getting started

Logging In

1
Go to fireadaptedparkcounty.org/wp-admin
2
Enter your username and password (provided to you separately)
3
You’ll land directly on the Alerts screen — this is your home base. The left-hand menu has three sections you’ll use: Alerts, News & Announcements, and Events.

Alerts

Posting an Alert

Alerts are for burn bans, prescribed burns, and smoke advisories — anything urgent that also gets emailed to subscribers.

1
Click Alerts in the left menu, then Add New Alert
2
Title
A short, clear headline (e.g. “Stage II Fire Restrictions in Effect”)
3
Content box
The full details of the alert
4
On the right side:
Alert Category — check one of: Burn Ban, Prescribed Burn, or Smoke Alert. The site sorts alerts by whichever category you pick, so choose the one that fits best.
Expiration Date (optional) — if set, the alert automatically stops showing on the site after this date. Leave blank if it doesn’t apply.
Source Link (optional) — a link to an official source (county page, fire district notice, etc.), if you have one.
5
Click Publish

Publishing does not automatically email anyone. Sending the email is a separate, deliberate second step — see below.

Sending the Alert Email

After you’ve published the alert, a new Alert Email box appears on that same screen with two buttons:

Send Test to Myself — sends the alert only to your own email address, so you can check how it looks before it goes out to everyone. Always worth doing this first.

Send Alert Email — sends it to every subscriber on the list.

Right after you click either button, the box will show you an immediate on-screen result (confirming it was received, or showing an error).

Delivery is not instant. Emails go out gradually over several hours to avoid overloading the system — a full send to the whole list can take up to half a day to finish reaching everyone. This is normal, not a sign anything’s wrong.

Once a send is underway, a Check Send Progress button appears in that same box. Click it any time to see how many people have received the email so far. It only updates when you click it — it won’t refresh on its own.

News & Announcements

Posting a News & Announcements Item

Use this for general updates — grants received, program milestones, organizational news. This does not get emailed; it only appears on the News & Announcements page (and the homepage’s news card, if it’s the most recent item).

1
Click News & Announcements in the left menu, then Add News Item
2
Title and Content box — same as above
3
On the right side, all optional:
Story Date — only fill this in if you’re reposting an older story and want the displayed date to reflect when it originally happened, rather than today. Leave blank for anything current — it’ll use today’s date automatically.
Location — a short dateline like “Bailey, CO,” shown at the start of the story.
Link — a related external link, if any.
Members Only — check this box if the item should appear only on the Member Portal page, not the public News & Announcements page.
4
Click Publish

Events

Posting an Event

Use this for board meetings, trainings, community events, volunteer days, and fundraisers.

1
Click Events in the left menu, then Add New Event
2
Title and Content box — same as above (the content box is where you write the event description)
3
On the right side:
Event Type — choose from the dropdown: Board Meeting, Training, Community Event, Volunteer Day, Fundraiser, Partner/FPD Event, or Other
Date, Start Time — required
End Time — optional
Location — where it’s happening
Attachment — optional. Click Select File to attach a flyer, agenda, or handout. This is for a file, not a description — use the content box above for that.
4
Click Publish

Member Portal

Managing Members

The Member Portal (fireadaptedparkcounty.org/about/membership) lets Park County residents register as FAPC Members. There’s no dues and no approval step — anyone who registers becomes a member right away. As a board member, you have two things you can manage here: Zoom links on board meetings, and member accounts themselves.

Adding a Zoom Link to a Board Meeting

Members who log in see a Next Board Meeting card on the Member Portal page. If you’d like it to include a Zoom link, add it directly on the event.

1
Go to Events and open the relevant Board Meeting (or create a new one — see Posting an Event above)
2
Once Event Type is set to Board Meeting, a Zoom Link field appears — paste the meeting URL there
3
Click Publish (or Update, if it’s an existing event)

The Zoom link only shows to logged-in members on the Member Portal page — it never appears on the public Events page. Leave the field blank for any meeting that shouldn’t have a Zoom option.

Posting a Members-Only Announcement

Member Announcements appear only to logged-in members on the Member Portal page. This uses the same News & Announcements screen covered above — just check the Members Only box when you publish. See Posting a News & Announcements Item above for the full steps.

Editing or Deleting a Member Account

If a member’s contact info needs correcting, or an account needs to be removed, you can manage this directly.

1
Click Users in the left menu
2
Find the member by name or email, then click their username to edit their profile, or use the row’s Delete link to remove the account

You can only edit or delete FAPC Member accounts — board and admin accounts are not accessible here. This is intentional, as a safeguard.

Good to know

Quick Tips

Not sure about something? Save as a Draft instead of Publishing. Click Save Draft in the Publish box rather than the blue Publish button — it won’t appear on the live site until you come back and publish it, so it’s a safe way to leave something for review.

Always test an Alert email to yourself first. It’s a one-click way to catch typos or formatting issues before the real send goes out.

Deleting/editing after publishing: you can go back into any published item, make changes, and update it — the site will reflect the new version.

Questions or something not covered here? Reach out to Randy at Lexigram Digital Solutions.